Event Management & ProductionJacksonville, Florida
The Mai Experience is your event management and production partner — one strategic leader for direction, planning, coordination, management, and production, from concept through completion.
Experiences We Produce
From boardroom to ballroom to block party — five kinds of experiences, each designed around who it serves and the outcome it supports.
Businesses, corporate teams, and professional organizations
Strengthen relationships, recognize people, and move business goals forward
Conferences · Meetings · Networking events · Employee & customer experiences · Corporate celebrations
Explore Corporate Events
Nonprofits, community organizations, and civic groups
Raise funds, grow donor relationships, and strengthen community connection
Fundraisers · Charity events · Donor experiences · Awareness events · Community celebrations
Explore Nonprofit & Community Events
Arts, music, film, and cultural organizations
Bring cultural programming to life and grow engaged audiences
Festivals · Arts events · Music experiences · Film events · Cultural programming
Explore Cultural ExperiencesBrands and entrepreneurs launching what's next
Turn launches and campaigns into engagement people remember
Product launches · Brand experiences · Pop-ups · Promotional events · Public engagement
Explore Brand ActivationsHosts and organizations creating memorable gatherings
Celebrations designed with intention and produced with care
Celebrations · Brunch experiences · Private events · Lifestyle experiences
Explore Social Experiences
Behind the Scenes
Production runs on people who solve problems in real time.
Possibilities. Unlimited.
Not an event planner. An event partner — one strategic leader connecting every discipline an experience depends on.
What We Do
Event Strategy | Planning | Production | Management — engaged individually, or combined into complete event leadership.
All servicesEvery event starts with purpose. We define the goals, audience, budget direction, and experience strategy that give the event a reason to exist — and a way to measure success.
We build the operational structure: the event plan, timeline, logistics, resources, schedules, and the run of show that keeps every moving part accounted for.
From production meetings and site planning to event-day supervision and on-site decision-making, we lead the execution and operation of the event itself.
Budgets, timelines, people, vendors, communications, deliverables — one management structure keeps the entire production aligned and accountable from concept through completion.
Guest Experience
Every guest interaction is designed, not left to chance.
Direct. Plan. Coordinate. Manage. Produce.
The Production Stage
On event day we direct, coordinate, manage, execute, and solve — supervising setup, programming, vendors, technical production, and guest operations, with a leader on site empowered to make decisions in the moment.
Pre-Production→Production→Post-Production
Management & ProductionWe are prepared.
We are organized.
We communicate.
We lead.
We solve problems.
We execute.
How We Work
A consistent client experience across every project — before, during, and after the event.
Before the Event
We start by understanding your goals, then build the strategy, plan, and preparation that make event day predictable.
During the Event
One accountable leader directs the production — coordinating teams and vendors, managing operations, and solving problems in the moment.
After the Event
Closeout, reconciliation, reporting, and evaluation — so every event ends with documented results and a stronger foundation for the next one.
Mai Nguyen
Creative Strategist & Event Director
Leadership
Every Mai Experience production is led by an Event Director — the central leader responsible for strategy, teams, budgets, vendors, and event-day execution, keeping every component connected to the event’s objectives.
The Mai Experience is the experience division of BeMai Productions, an integrated creative production company — giving event projects access to branding, media, marketing, and storytelling under one roof.
More Than Events. Lasting Impact.
Meet Your Event PartnerInsights
Practical guidance on budgets, timelines, and sponsorships.
All insightsBudgets6 min read
A practical framework for building an event budget that survives contact with reality — categories to include, where budgets typically break, and how contingency planning protects the experience.
Timelines6 min read
How to build an event timeline that actually gets used — reverse-engineering from event day, sequencing the decisions that gate everything else, and building a run of show your whole team can follow.
Sponsors5 min read
Sponsorship coordination that treats sponsors as partners, not logos — clarifying what sponsors actually receive, managing delivery on event day, and the follow-through that earns renewal.
Tell us about your event — objectives, timeframe, audience, and where you need leadership. We’ll follow up to talk through how The Mai Experience can help you take it from concept to completion.
Start Your Event